Commons:Wiki Loves Monuments 2014 in Syria/Timeline
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| Due time | Task | Status |
| January 2014 | ||
| January 15 | create a timeline for international and local teams on Wikimedia Commons | 
|
| January 16 | start working on a manual for the new countries joining Wiki Loves Monuments | |
| January 16 | publish a progress report for December 2013 - January 2014 | |
| January 22 | start coordinating international partners | |
| January 30 | have a better management system for the mailing list(s) up and running | |
| January 31 | contact all possible parties, i.e. every local Wikimedia community or chapter | |
| February 2014 | ||
| February 1 | start preparing a task management system, divide the work between the people | |
| February 6 | start coordinating local workshops in participating countries | |
| February 15 | publish a progress report for January-February | |
| February 18 | have a clear overview of which countries are willing to participate | |
| February 26 | start including structured lists in the monuments database on the Toolserver | |
| February 29 | have a manual for the new countries written and posted to Wikimedia Commons | |
| March 2014 | ||
| March 1 | start the search for international sponsors | |
| March 2 | prepare a base for an internal helpdesk and a Q&A | |
| March 4 | start a discussion on defining communication channels (including outside ones) | |
| March 16 | publish a progress report for February-March | |
| March 18 | keep adding more countries to the central monuments database | |
| March 30 | go to the Chapters Meeting, organise a brainstorming session | |
| March 31 | have a landing page ready at wikilovesmonuments.org | |
| April 2014 | ||
| April 3 | start the work on tools based on the monuments database | |
| April 15 | start working on the official (external) website | |
| April 16 | publish a progress report for March-April | |
| April 29 | have all countries added to the monuments database | |
| April 30 | have the task management system up and running, all the work should be divided between the people | |
| May 2014 | ||
| May 1 | start a discussion on promotional materials and goodies, coordinate the efforts | |
| May 2 | announce the need for OTRS queues, suggest Raymond as the ultimate WLM-friendly OTRS administrator | |
| May 16 | publish a progress report for April-May | |
| May 23 | contact all local teams and create a pre-announcement for local Village Pumps | |
| May 29 | start writing documentation for the webtools | |
| May 30 | have all communication channels defined and running | |
| May 30 | have the official website up, running and shining | |
| May 30 | make sure that all countries have an OTRS queue and at least two-three people with access to each of them. | |
| May 31 | have the pre-announcement posted to the Village Pumps of all participating projects | |
| June 2014 | ||
| June 1 | write an announcement on the mailing list asking people to submit nominations for the European jury | |
| June 2 | manage technical contact with people at the Wikimedia Foundation | |
| June 3 | start working on a mobile application for taking and uploading pictures to Wikimedia Commons | |
| June 10 | start the work on metrics and statistics | |
| June 16 | publish a progress report for May-June | |
| June 17 | have the promotional materials ready, translated and available for print in respective countries | |
| June 29 | have some nice webtools based on the monuments database running at least in beta phase | |
| June 30 | have the international partners ready and informed | |
| July 2014 | ||
| July 1 | create a core team of translators, define communication channels, inform them about the work to come | |
| July 2 | create a core team of PR & media people, define communication channels, inform them about the work to come | |
| July 8 | have the Wikimania talk/presentation ready | |
| July 12-14 | go to Wikimania, |
|
| July 18 | publish a progress report for June-July | |
| July 22 | start the discussion about the global awards ceremony | |
| July 29 | have the international website translated into all languages | |
| July 30 | have the mobile application up and running | |
| July 30 | have as many tools as possible up, running and translatable | |
| July 31 | have the international sponsors ready and informed | |
| July 31 | have the nominations for the European and local juries confirmed | |
| August 2014 | ||
| August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice | |
| August 5 | start finding out on which conferences the project can be presented in September and afterwards | |
| August 12 | have the documentation on running local events (with case studies etc.) ready and posted to Wikimedia Commons | |
| August 15 | publish a progress report for July-August | |
| August 16 | have the final decision on the global awards ceremony made and (if agreed on) start preparations | |
| August 19 | contact all local teams, start working on an announcing press release | |
| August 20 | start working on the European Heritage Awards nomination | |
| August 24 | have all upload environment tested | |
| August 25 | set up a system for starting the contest in due time, divide the work | |
| August 26 | have promotional T-shirts delivered to the local teams | |
| August 27 | have UploadWizard and CentralNotice translated to all languages and ready | |
| August 28 | have the press release ready, translated and sent out to the media | |
| August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated | |
| September 2014 | ||
| September 1 | start the contest! | |
| September 9 | start working on a middle-of-the-contest press release | |
| September 12 | have the middle-of-the-contest press release ready, translated and sent out to the media | |
| September 15 | publish a progress report for August-September | |
| September 16 | start working on a voting system for local and international juries | |
| September 23 | set up a system for closing the contest in due time, divide the work | |
| September 24 | have the European Heritage Awards nomination written and sent to Europa Nostra | |
| September 25 | contact all local teams, start working on the final press release | |
| September 25 | start working on the participants survey | |
| September 30 | finish the contest! | |
| October 2014 | ||
| October 1 | have the final press release ready, translated and sent out to the media | |
| October 2 | have a voting system for local juries ready and working | |
| October 7 | publish a thank-you e-mail, blog post or a video and let the community know about it! | |
| October 9 | have the participants survey ready, translated and sent out to the community | |
| October 14 | start working on the Guinness World Records application | |
| October 17 | publish a progress report for September-October | |
| October 21 | Start 'hunting' after jury results | |
| October 21 | make the local juries decide on the winning photos and send their nominations to the international level | |
| October 22 | initiate the discussion of the international jury, coordinate their efforts | |
| October 24 | have all local winners informed about the results of the contests | |
| October 28 | start analysing the outcomes of the participants survey | |
| October 31 | have the Guinness World Records application filled and sent | |
| November 2014 | ||
| November 11 | have the outcomes of the participants survey ready & posted to Wikimedia Commons for use by the local teams | |
| November 16 | publish a progress report for October-November | |
| November 18 | make the international jury decide on the winning photos | |
| November 19 | inform the international winners :-)) | |
| November 21 | have the winning press release ready, translated and sent out to the media | |
| November 25 | thank the members of the international jury for their work (e-mail, official letter, video etc.) | |
| November 26 | start working on the evaluation of the project | |
| December 2014 | ||
| December 16 | publish a progress report for November-December | |
| December 21 | have the awards (incl. calendars) received by the winners | |
| December 23 | have the evaluation ready and posted to Wikimedia Commons, inform the community | |
| December 1-31 | (if possible) present the project at external conferences | |
Continuous tasks
[edit]There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:
| Task | Due time |
| database management | January-October |
| driving the decision-making process | January-November |
| coordinating Wikimedia Commons infrastructure, including documentation, categories and templates | January-December |
| writing regular blog posts on the official website of the project or the Wikimedia Foundation blog | January-December |
| keeping the timeline up-to-date | January-December |
| social media management | January-December |
| motivating the organisers and the volunteers | January-December |
| budget management | February-December |
| Due time | Task | Status |
| كانون الثاني 2014 | ||
| كانون الثاني 15 | إنشاء خط زمني من أجل الفرق المحلية والعالمية في ويكيميديا كومنز |
|
| كانون الثاني 16 | البدء بعمل دليل من أجل البلدان الجديدة التي تشارك في الويكي تهوى المعالم | |
| كانون الثاني 16 | نشر تقرير مرحلي عن كانون الأول 2013 - كانون الثاني 2014 | |
| كانون الثاني 22 | البدء التنسيق مع الشركاء الدوليين | |
| كانون الثاني 30 | امتلاك نظام إدارة أفضل من أجل القائمة البريدية (القوائم) وتشغيلها | |
| كانون الثاني 31 | اتصل بجميع الشركاء الممكنين مثلاً كل لجنة (أو قسم) محلية لويكيميديا | |
| شباط 2014 | ||
| شباط 1 | بدء التحضير نظام إدارة المهام وتقسيم العمل بين الناس | |
| شباط 6 | بدء التنسيق الورشات المحلية في البلدان المشاركة | |
| شباط 15 | نشر تقرير مرحلي عن الأشهر كانون الثاني- شباط | |
| شباط 18 | have a clear overview of which countries are willing to participate | |
| February 26 | start including structured lists in the monuments database on the Toolserver | |
| February 29 | have a manual for the new countries written and posted to Wikimedia Commons | |
| March 2014 | ||
| March 1 | start the search for international sponsors | |
| March 2 | prepare a base for an internal helpdesk and a Q&A | |
| March 4 | start a discussion on defining communication channels (including outside ones) | |
| March 16 | publish a progress report for February-March | |
| March 18 | keep adding more countries to the central monuments database | |
| March 30 | go to the Chapters Meeting, organise a brainstorming session | |
| March 31 | have a landing page ready at wikilovesmonuments.org | |
| April 2014 | ||
| April 3 | start the work on tools based on the monuments database | |
| April 15 | start working on the official (external) website | |
| April 16 | publish a progress report for March-April | |
| April 29 | have all countries added to the monuments database | |
| April 30 | have the task management system up and running, all the work should be divided between the people | |
| May 2014 | ||
| May 1 | start a discussion on promotional materials and goodies, coordinate the efforts | |
| May 2 | announce the need for OTRS queues, suggest Raymond as the ultimate WLM-friendly OTRS administrator | |
| May 16 | publish a progress report for April-May | |
| May 23 | contact all local teams and create a pre-announcement for local Village Pumps | |
| May 29 | start writing documentation for the webtools | |
| May 30 | have all communication channels defined and running | |
| May 30 | have the official website up, running and shining | |
| May 30 | make sure that all countries have an OTRS queue and at least two-three people with access to each of them. | |
| May 31 | have the pre-announcement posted to the Village Pumps of all participating projects | |
| June 2014 | ||
| June 1 | write an announcement on the mailing list asking people to submit nominations for the European jury | |
| June 2 | manage technical contact with people at the Wikimedia Foundation | |
| June 3 | start working on a mobile application for taking and uploading pictures to Wikimedia Commons | |
| June 10 | start the work on metrics and statistics | |
| June 16 | publish a progress report for May-June | |
| June 17 | have the promotional materials ready, translated and available for print in respective countries | |
| June 29 | have some nice webtools based on the monuments database running at least in beta phase | |
| June 30 | have the international partners ready and informed | |
| July 2014 | ||
| July 1 | create a core team of translators, define communication channels, inform them about the work to come | |
| July 2 | create a core team of PR & media people, define communication channels, inform them about the work to come | |
| July 8 | have the Wikimania talk/presentation ready | |
| July 12-14 | go to Wikimania, |
|
| July 18 | publish a progress report for June-July | |
| July 22 | start the discussion about the global awards ceremony | |
| July 29 | have the international website translated into all languages | |
| July 30 | have the mobile application up and running | |
| July 30 | have as many tools as possible up, running and translatable | |
| July 31 | have the international sponsors ready and informed | |
| July 31 | have the nominations for the European and local juries confirmed | |
| August 2014 | ||
| August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice | |
| August 5 | start finding out on which conferences the project can be presented in September and afterwards | |
| August 12 | have the documentation on running local events (with case studies etc.) ready and posted to Wikimedia Commons | |
| August 15 | publish a progress report for July-August | |
| August 16 | have the final decision on the global awards ceremony made and (if agreed on) start preparations | |
| August 19 | contact all local teams, start working on an announcing press release | |
| August 20 | start working on the European Heritage Awards nomination | |
| August 24 | have all upload environment tested | |
| August 25 | set up a system for starting the contest in due time, divide the work | |
| August 26 | have promotional T-shirts delivered to the local teams | |
| August 27 | have UploadWizard and CentralNotice translated to all languages and ready | |
| August 28 | have the press release ready, translated and sent out to the media | |
| August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated | |
| September 2014 | ||
| September 1 | start the contest! | |
| September 9 | start working on a middle-of-the-contest press release | |
| September 12 | have the middle-of-the-contest press release ready, translated and sent out to the media | |
| September 15 | publish a progress report for August-September | |
| September 16 | start working on a voting system for local and international juries | |
| September 23 | set up a system for closing the contest in due time, divide the work | |
| September 24 | have the European Heritage Awards nomination written and sent to Europa Nostra | |
| September 25 | contact all local teams, start working on the final press release | |
| September 25 | start working on the participants survey | |
| September 30 | finish the contest! | |
| October 2014 | ||
| October 1 | have the final press release ready, translated and sent out to the media | |
| October 2 | have a voting system for local juries ready and working | |
| October 7 | publish a thank-you e-mail, blog post or a video and let the community know about it! | |
| October 9 | have the participants survey ready, translated and sent out to the community | |
| October 14 | start working on the Guinness World Records application | |
| October 17 | publish a progress report for September-October | |
| October 21 | Start 'hunting' after jury results | |
| October 21 | make the local juries decide on the winning photos and send their nominations to the international level | |
| October 22 | initiate the discussion of the international jury, coordinate their efforts | |
| October 24 | have all local winners informed about the results of the contests | |
| October 28 | start analysing the outcomes of the participants survey | |
| October 31 | have the Guinness World Records application filled and sent | |
| November 2014 | ||
| November 11 | have the outcomes of the participants survey ready & posted to Wikimedia Commons for use by the local teams | |
| November 16 | publish a progress report for October-November | |
| November 18 | make the international jury decide on the winning photos | |
| November 19 | inform the international winners :-)) | |
| November 21 | have the winning press release ready, translated and sent out to the media | |
| November 25 | thank the members of the international jury for their work (e-mail, official letter, video etc.) | |
| November 26 | start working on the evaluation of the project | |
| December 2014 | ||
| December 16 | publish a progress report for November-December | |
| December 21 | have the awards (incl. calendars) received by the winners | |
| December 23 | have the evaluation ready and posted to Wikimedia Commons, inform the community | |
| December 1-31 | (if possible) present the project at external conferences | |
Continuous tasks
[edit]There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:
| Task | Due time |
| database management | January-October |
| driving the decision-making process | January-November |
| coordinating Wikimedia Commons infrastructure, including documentation, categories and templates | January-December |
| writing regular blog posts on the official website of the project or the Wikimedia Foundation blog | January-December |
| keeping the timeline up-to-date | January-December |
| social media management | January-December |
| motivating the organisers and the volunteers | January-December |
| budget management | February-December |