Commons:Wiki Loves Monuments 2012/Meetings/2012-01-08

These are notes from a Skype meeting held between Lodewijk (Effeietsanders), Maarten (Multichill), Elke (Elya) and Tomasz (odder) on Sunday, 8 January 2012.

Topics discussed

Workshops

1. They are very time-consuming;
2. Are they helpful and necessary?

Ideas:

• Elya: Could we use the GLAM fellow?
• Maaarten: We can't be sure if flying to the other part of the world and meeting with 4 people would bring any additional value for Wiki Loves Monuments...
  • Lodewijk: Agreed, and we probably should discuss the meetings case by case to avoid such situations (e.g. unneccessary spendings).
• Tomasz: Some countries do not seem to get the graps of what Wiki Loves Monuments is.
  • Elya: Then maybe we should focus on some basics ("pillars") and let the countries focus on just some of them (e.g. not on a full list of monuments, but only chosen few etc.)?

First things to publish

1. Get the lists
   1. Contact your goverment
   2. Share some tips and tricks
2. Kick start the documentation on Commons — write about the basics of the competition: how to get the lists, whom to contact, write some case studies, whom to ask for help etc.
3. Who could help Maarten with managing the database and tooling?

How to get a list of monuments?

1. How did we get them last year? We need case studies. How did the Austrians do it?
   1. Choose an "easy one", a difficult one and try to divide them into three groups:
      1. No records;
      2. Scattered lists;
      3. Centralised lists;
2. Check legal situation (FOP etc.)

Action points

1. Tomasz: put the timeline (basing on the 2011 one and the draft we have on Google Docs) on Commons TODAY -- January 8, 2012:

   posted to this page.

2. Other people:
   1. thank all European organisations of 2011 and tell them about the plans for 2012 – get in contact again and ask for help on international area.

      add the calendars!

   2. Write documentation on how to get a list of monuments (step by step);
   3. Write step by step documentation on how to add a country to the monuments database;
   4. Find a technician to help Maarten working on the database;
      1. mySQL, a bit of Python, a bit of a technical background; just configure and import stuff.
   5. write an e-mail to the lists as soon as the timeline's ready;
   6. outreach for international organizators/coordinators;
   7. task management system?
      1. shouldn't we hire a person?
      2. there was this thread on the mailing list what system to use (OpenAtrium), who's going to set it up?